DEALER RULES, TERMS, AND CONDITIONS

DEALER AGREEMENT

1. Definition of Terms
The term “Event” means Crossroads Cards & Memorabilia Show, scheduled to be held at The Shops at South Town, Sandy, Utah on August 22 & 23, 2026. This event is organized and produced by Crystal Slatten, who is referred to in this Agreement as the “Organizer.” The term “Dealer” shall refer to all companies, businesses, entities, or people, including, but not limited to, publishers, dealers, creators, artists, and related persons and companies, all of whom shall enter into this Agreement with the Organizer.

 

2A. Event
Dealer and Organizer enter into this Agreement as it pertains to the Event. Organizer agrees to provide Dealer with the designated space for Dealer’s goods or services, and Dealer agrees to pay Organizer for that designated space. Dealer and Organizer agree to comply with the terms and conditions of this Agreement. Organizer makes no representations, expressed or implied, regarding the number of persons who will attend the Event, the participation of special guests, or regarding other matters. All special guests are booked on a “good faith” basis and based upon the representations of the subject guest. Organizer does not guarantee the appearance of any special guests to the Event.

​

2B. Payment and Outstanding Balances

​

Organizer reserves the right to refuse Dealer permission to move in, set up, or participate in the Event if Dealer has an outstanding balance owed to Organizer.

 

3. Event Facility Hours

The Exhibit Facility will be available to Dealer during the hours set forth. Dealer agrees to be present and open for business and may not leave the space unattended during Event hours. Dealer may not break down or dismantle table(s) until the event is officially closed by the Organizer at 9 pm on Saturday evening and 6 pm on Sunday evening. Any Dealer who packs up early without Organizer approval or reasonable cause may be denied participation in future events. Organizer assumes no liability for any loss or damage to Dealer’s property after/before Event hours. Dealer agrees and understands that it will be provided with a designated number of badges for each table(s). These badges are required to be worn by Dealer and Dealer’s staff for the entirety of the two-day event. No replacement badges will be provided. Additional badges are available for purchase for $5 each. Badges must be worn by Dealers in order to gain entrance into the Exhibit Facility for the Event during the hours of operation.

​

Show Hours of Operation

​

Event Hours for the General Public
Saturday,  August 22,  2026: 10:00 am - 9:00 p.m.
Sunday, August 23, 2026: 12:00 pm – 6:00 pm

​

Dealer Check-in, Load in, and Set-Up Times

Dealers who want to help set up tables on Friday, August 21, 2026 at 9 pm, can bring in their merchandise early and store their merchandise over night. Upstairs will be set up on Friday, August 21, 2026 at 7:30 pm. NO SETTING UP UNTIL THE MORNING OF AUGUST 22, 2026 THOUGH.

 

Setup and takedown must occur outside of normal center hours

(Mon-Thurs: 11am-8pm, Fri-Sat: 10am-9pm, Sun: 12pm-6pm)

​

Check-in, Load in and Set-Up Times: Saturday, August 22, 2026 from 8:00 am to 9:45 am (MUST BE SET-UP BY 9:45 AM) 

• CHECK-IN IS OUTSIDE THE STORE PLATINUM TOYS: YOU CANNOT SET-UP UNTIL YOU ARE CHECKED IN!

Load in and Set-Up Times: Sunday, August 23, 2026 from 10:00 am to 11:45 am (MUST BE SET-UP BY 11:45 AM) 

​

SHOW MAP, DEALER PARKING AND LOAD-IN MAP 

​

​

​

​​

​

​

​

​

​

​

​

​

​

​

​

​

​

​

 

 

​​​

​4. Exhibit Facility
Dealers must comply with all rules as posted at the Exhibit Facility as directed by The Shops at South Town, as well as those contained herein. Any cash or valuable materials should be removed from the Exhibit Facility at the end of each business day. The Organizer also recommends that Dealer take special care in placement of cash and valuable merchandise at the Exhibit Facility. Neither Organizer nor The Shops at South Town will be liable for any theft, loss, or damage. Dealer is fully responsible for any and all damages to the property owned by The Shops at South Town and The Crossroads Cards and Memorabilia Show, its owners and management, that may result from any act of the Dealer. Dealer shall promptly pay for any and all damage to the Exhibit Facility or associated facilities, booth equipment, or the property of others caused by Dealer.

​

5. Qualifications of Dealer

Organizer, in its sole discretion, shall have the right to determine whether a prospective Dealer is eligible to participate in the Event. Submission of an application does not guarantee acceptance or placement.

Applicants may be required to submit a description of the nature of their business, the items intended to be exhibited, and examples of booth presentation. Dealer selection is curated to maintain a balanced and high-quality show experience across all categories, including but not limited to trading card games, sports cards, memorabilia, and related collectibles.

​

Organizer reserves the right to limit or deny participation based on category saturation, duplication of inventory, overall show composition, or any other factor reasonably related to the quality, operation, or success of the Event.

​

Returning Dealers may be given priority consideration based on recent participation and good standing, including compliance with Event rules, timely payment, and professional conduct. Priority consideration does not guarantee acceptance or specific placement.

​

Organizer reserves the right to restrict or remove any exhibit, merchandise, display, or Dealer that Organizer reasonably determines to be objectionable, inappropriate, unprofessional, unlawful, unsafe, or inconsistent with the standards, safety, integrity, reputation, or presentation of the Event.

​

Dealers are expected to conduct themselves in a professional and respectful manner at all times, both during the Event and in interactions within the broader hobby community. Prohibited conduct includes, but is not limited to, harassment, threats, discriminatory conduct, fraudulent activity, defamation, theft, deceptive business practices, or any conduct that materially harms the reputation, safety, integrity, or operation of the Event.

​

Organizer reserves the right to deny participation, remove, or refuse future participation to any Dealer whose conduct, business practices, criminal convictions, public behavior, or documented history reasonably indicates a risk to the safety, security, reputation, integrity, or operation of the Event, its attendees, vendors, staff, or venue. Organizer's determination may be based on prior Event participation, documented complaints, criminal convictions, court records, publicly available information, or other credible information reasonably deemed relevant by Organizer.

​

No adult materials (as defined by Sandy Municipal Code) may be displayed or sold without the prior written permission of Organizer.
 

Organizer reserves the right to restrict or remove any Dealer who does not comply with applicable federal, state, or local laws, regulations, ordinances, or Event policies. Organizer further reserves the right to remove or restrict any Dealer whose conduct, merchandise, or activities are determined to be inconsistent with the integrity, safety, professional standards, or overall quality of the Event.

​

Authenticity of Merchandise

Dealer represents and warrants that all merchandise offered for sale is authentic and that Dealer has the legal right to sell such merchandise. Organizer reserves the right to remove any item reasonably believed to be counterfeit, altered, pirated, stolen, resealed, repackaged, fraudulently represented, or otherwise in violation of applicable law or Event policies. Removal of such merchandise may result in removal from the Event without refund and possible exclusion from future events.

​

Subletting is strictly prohibited. Vendors may not rent, share, or allow another individual or business to sell merchandise from their table(s). Any person selling items, taking payment, or representing separate inventory must be registered and approved as a vendor. Employees/Helpers (Staff) are permitted but may not sell their own merchandise. All Employees/Helpers (Staff) assigned to the approved Dealer's booth must be listed on the application for the Event. If staff members are unknown at the time of application, Dealer may provide staff information up to two (2) weeks prior to the Event.

​

Violation of the Event's subletting policy may result in immediate removal from the Event without refund and may result in denial of participation in future events, at Organizer's sole discretion.

​

6. Exhibit Space
Dealer space shall be assigned at Organizer's sole discretion for the Event. Organizer reserves the right to change and adjust floor plan or to move Dealer to another location prior to the Event if Organizer determines that to do so is in the best interest of the Event. Hours and dates for move-in, installation, occupying, dismantle and move-out shall be those expressly specified by the Organizer as set forth herein. Dealer may not dismantle/break down display until the event is officially closed by Organizer. If Dealer fails to move in and install within 15 minutes of event opening and Dealer’s space is unattended, Organizer reserves the right to take possession of space. Dealers who abandon their event space are not entitled to a refund. Dealers may not assign their space to third parties without prior written approval from Organizer. Similarly, subletting, or sharing a Dealer space is prohibited without the written consent of Organizer. In the case where permission is granted, where multiple parties share space, the person whose name appears on the Agreement assumes full responsibility for that space as specified in terms of the Agreement. Organizer must be notified at the time of the application of intention to share space.

 

•Tablecloths will be provided while supplies last; all tables must be covered with black floor-length linens/tablecloths; table legs should not be visible.

•No visible storage containers/crates/boxes (covering these with a linen is acceptable), so dealers should bring extra linens to cover extra storage.

•Dealers must provide their own chairs downstairs, unless rented from the Organizer; dealers may not use common area furniture. All upstairs Dealers are provided chairs.

•No additional signage is permitted to be placed anywhere throughout the center without prior approval by The Shops at South Town

​

7. Adult Material
Dealer agrees that no adult material will be sold to or handled by any persons under the age of 18. Dealer has read and understands Utah Revised Statutes and all federal, state, and local ordinances regarding display, transport, and sale of all such materials, and is solely responsible for compliance with the laws and regulations thereunder. All adult material must be either behind the table(s), or if displayed on a table or display rack, bagged and covered so that minors may not open it. Any adult materials depicting nudity must be covered. Adult videos, ads, magazines, books, artwork are not to be displayed openly. A sign is highly recommended to notify customers that Dealer carries such items.

​

8. Copyrighted Materials
Dealer shall not play or permit playing or performance of, or distribution of any copyrighted material at the Event unless it has obtained all necessary rights and paid all required royalties, fee, and other payments to the appropriate parties, as required by federal state, and local laws. Under no circumstances shall Dealer display or sell grey market goods, otherwise known as bootleg, pirated, or counterfeit merchandise. Possession or sale of these materials is at the’ Dealer’s own risk and subject to removal from the Event Facility. To the extent such removal occurs, the Dealer will not be entitled to any refund relating to the rental of the exhibit space.

​

9. Weapons
Dealer agrees that no weapons will be sold to or handled by any persons under the age of 18. Dealer has read and understands Utah Revised Statutes and all federal, state, and local ordinances regarding the transport, display, and sale of all weapons, and is solely responsible for compliance with the laws and regulations thereunder. No firearms are allowed.

​

10. Displays: Use of Aisles and Common Areas
Distribution of samples and printed matter of any kind, and any promotional material is restricted to the Exhibit table. All exhibits shall display products or services in a tasteful manner as determined in Organizer’s sole discretion. The aisles, hallways, and overhead spaces remain strictly under control of Organizer and no signs, decorations, banners, advertisements, will be permitted in any of these spaces except with the written permission of Organizer. Uniformed attendants, models, and other employees must stay within the table(s) occupied by the Dealer.

•Tablecloths will be provided while supplies last; all tables must be covered with floor-length linens/tablecloths; table legs should not be visible.

•No visible storage containers/crates/boxes (covering these with a linen is acceptable), so dealers should bring extra linens to cover extra storage.

•Dealers may not use common area furniture.

•No additional signage is permitted to be placed anywhere throughout the center without prior approval by The Shops at South Town

​

11. Fire and Safety Laws
Federal, state, and local Laws must be strictly observed. Fire extinguishers, fire hose cabinets, fire exits, or fire alarms cannot be blocked or covered. Any decorations must be fire retardant. Boxes, packages, displays, storage bins, and other materials must be removed from the aisles. All areas will be inspected periodically. No visible storage containers/crates/boxes (covering these with a linen is acceptable). No smoking is allowed at the Event or within any of the Event Facility designated for the Event. Please refer to signage throughout the world market expo for designated smoking areas.

​

12. Sound/Noise
The use of devices for mechanical reproduction of sound or music is permitted but must be controlled to a minimum projected only within the Dealer’s table(s) and may not interfere with others. Organizer reserves the right to determine the sound level, and Dealer shall comply with any requests by Organizer to discontinue any such sound or music.

​

13. Food & Beverages
Dealers may not serve or provide food or beverage in the exhibit space as per Event Facility policy. No alcoholic beverages are allowed at the Event or within any of the Event Facilities designated for the Event.

​

14. Dealer Cancellation

Dealer cancellations made more than 60 days prior to the event will receive a full refund. Cancellations made 30–59 days prior to the event will receive a 50% refund. No refunds will be granted within 30 days of the event.

​

15. Cancellation, Postponement, and Force Majeure

​

Organizer reserves the right to cancel, postpone, relocate, rename, modify, or reduce the duration of the Event if circumstances beyond Organizer's reasonable control make it impractical, unsafe, or impossible to hold the Event as originally planned. Such circumstances include, but are not limited to, acts of God, fire, flood, severe weather, natural disasters, governmental action, public health emergencies, pandemics, war, terrorism, civil unrest, labor disputes, utility failures, transportation disruptions, property damage, or any other cause beyond Organizer's reasonable control.

In the event of any such occurrence, Organizer shall not be liable for any loss, damage, expense, cost, or injury, whether direct, indirect, incidental, consequential, or otherwise, incurred by Dealer as a result of the cancellation, postponement, relocation, modification, or interruption of the Event.

​

If the Event is relocated within the same metropolitan area or rescheduled to a date within sixty (60) days of the originally scheduled Event dates, Dealer shall not be entitled to a refund solely as a result of such relocation or rescheduling. Organizer may, at its sole discretion, apply Dealer payments toward the rescheduled Event or a future event.

​

Dealer acknowledges that any travel expenses, lodging expenses, shipping expenses, labor costs, or other costs incurred in connection with the Event are undertaken at Dealer's own risk and shall not be reimbursable by Organizer.

​

16. License and Promotional Materials
By Dealer’s participation in the Event, Dealer expressly grants to Organizer the right of a perpetual non-exclusive license to use, display, and reproduce name, trade names and product names of Dealer in any directory (print, electronic, or other media) listing the exhibiting companies at the Event and to use such names in Crossroads Cards & Memorabilia show Promotional materials. Organizer shall not be liable for any error in any listing or descriptions or for omitting any Dealer from the directory or other lists or materials. Dealer agrees that Organizer may also take photographs of Dealer’s booth space, exhibit, and Personnel during, before, or after the open hour of the Event and use such photographs for any Crossroads Cards & Memorabilia Show Purposes.

​

17. Taxes

Dealers are solely responsible for collecting, reporting, and remitting any applicable federal, state, and local taxes arising from their sales or activities at the Event. Dealer agrees to provide Organizer with any information reasonably requested for tax reporting purposes. Organizer may submit Dealer information to the Utah State Tax Commission or other applicable taxing authorities as required by law or Event policy. Organizer assumes no responsibility or liability for Dealer's tax obligations, reporting requirements, or compliance with applicable tax laws.

​

18. Observance of Laws
Dealer shall abide by and observe all federal, state, and local laws, codes, ordinances, rules and regulations, and all rules and regulations of the Exhibit Facility, including without limit union labor work rules. A copy of the rules and regulations of the Exhibit Facility are available upon request from the Organizer. The rules and regulations of the Exhibit Facility are incorporated into this Agreement by reference.

​

19. Additional Terms and Conditions
Organizer has sole control over attendance policies. Except as provided to the contrary herein, all monies paid by Dealer shall be deemed non-refundable at the time of payment. Dealer shall conduct itself at all times in accordance with normal standards of decorum and good taste. Any amendment or modification to this Agreement must be in writing and signed by an authorized representative of the Organizer.

​

20 A. Insurance

 

Dealer acknowledges that neither Organizer nor the Exhibit Facility provides insurance coverage for Dealer's property, inventory, equipment, displays, cash, or personnel. Dealer is solely responsible for obtaining any insurance coverage it deems necessary, including but not limited to general liability insurance and insurance covering theft, loss, damage, or destruction of merchandise and other property.

 

Organizer strongly encourages Dealers to maintain adequate insurance coverage for the duration of the Event. Dealer assumes all risks associated with participating in the Event, whether or not such insurance is obtained.

 

20 B. Risks and Release
Dealer expressly assumes all risks associated with, resulting from or arising in connection with Dealer’s participation or presence at the Event including, but not limited to all risks of theft, loss, harm, damage, or injury to the business, property, profits of the Dealer, or person (including death). The cause can be negligence, intentional act, accident, act of God, or other. Dealer has the sole responsibility for its property, or any theft, damage, or loss of property. Neither Organizer nor the Exhibit Facility shall be liable for any theft, loss, harm, damage, or injury to the business, property, profits, or person. Dealer hereby fully and forever releases and discharges Organizer and the Exhibit Facility, individually and collectively, and their present and former officers, directors, partners, affiliates, employees, agents, representatives, and representation, and successors of each of them, from all claims, actions, causes of actions, demands, cross claims, counter claims, obligations, contracts, indemnities, contributions, suits, debts, sums, accounts, controversies, rights, damages, costs, legal fees, losses, expenses and liabilities whatsoever, in law, equity or otherwise, which either may now have or have had or which may hereafter accrue individually, collectively, or otherwise in connection with, relating to or arising out of Dealer’s participation or presence in the Event. Dealer acknowledges that there is a possibility that subsequent to the execution of this Agreement it will discover facts or will incur or suffer claims that were unknown or unsuspected at the time this Agreement was executed, which if known by it at the time may have materially affected its decision to execute this Agreement. Dealer acknowledges and agrees that by reason of this Agreement, and the releases contained in this section, it is assuming any risk of such unknown facts and such unknown and unsuspected claims and agrees to proceed and enter into this Agreement and participate accordingly.

​

21. Limitation of Liability
UNDER NO CIRCUMSTANCES SHALL ORGANIZER OR THE EXHIBIT FACILITY BE LIABLE FOR ANY LOST PROFITS OR ANY INCIDENTAL, SPECIAL, INDIRECT, PUNITIVE OR CONSEQUENTIAL DAMAGES WHATSOEVER FOR ANY OF THE ACTS OR OMISSIONS WHETHER OR NOT APPRISED OF THE POSSIBILITY OF ANY SUCH LOST PROFITS OR DAMAGES. IN NO EVENT SHALL ORGANIZER’S MAXIMUM LIABILITY UNDER ANY CIRCUMSTANCE EXCEED THE AMOUNT ACTUALLY PAID TO THE EXPO BY DEALER FOR EXHIBIT SPACE RENTAL PURSUANT TO THIS AGREEMENT.

​

Nothing in this Agreement shall limit or exclude liability arising from gross negligence, willful misconduct, or intentional wrongful acts.

​

22. Indemnification
Dealer shall indemnify, defend (with legal counsel satisfactory to Organizer in its sole discretion) and hold Organizer and the Exhibit Facility harmless from any and all claims, demands, suits, liabilities, damages, losses costs, legal fees and expenses, which result or arise from, or in connection with (a) Dealer’s presence at the event; (b) any breach by Dealer of any agreement, promises, or other obligations of this Agreement; (c) any matter for which Dealer is otherwise responsible under the terms of this Agreement; (d) any violation or infringement of any law or ordinance or the rights of any party under any patent, copyright, or trademark; (e) any libel, slander, defamation, or similar claims resulting from the actions of Dealer; (f) harm or injury (including death) to Dealer, whether caused by negligence, intentional act, accident, act of God, theft, or other. Dealer shall not settle or compromise any claims against Organizer without Organizer’s prior written consent.​

​

23. Governing Law
This Agreement is governed by the laws of the State of Utah. Dealer agrees that the courts located in the State of Utah shall constitute the exclusive forum for the resolution of any and all disputes arising out of, connected with or related to this Agreement or the breach of any provision of this contract. Dealer waives any right to assert lack of personal or subject matter jurisdiction and agrees that venue shall lie exclusively in Salt Lake County, Utah.

​

24. Rights of Offset; Enforcement
In the event Dealer is indebted to Organizer, whether such indebtedness arises from this or any other agreement, Organizer shall have the right in its discretion, to apply any refunds of exhibit booth fees properly due Dealer to such other indebtedness. 

​

Dealer agrees not to initiate a chargeback, payment dispute, or reversal for any fees properly owed under this Agreement. In the event Dealer initiates a chargeback or payment dispute and Organizer prevails, Dealer shall be responsible for all chargeback fees, collection costs, administrative expenses, and reasonable attorney fees incurred by Organizer in enforcing the terms of this Agreement and recovering any amounts due.

​

In the event legal action is filed by the Organizer to enforce the terms and provisions of the Agreement, the prevailing party in such action shall be entitled to reimbursement of court costs and reasonable legal fees.

​

25. Severability
In the event any provision of this Agreement is held invalid or unenforceable, the remaining provisions of this Agreement shall not be affected and shall be enforceable to fullest extent of the law.

​

26. Additional Terms and Conditions

Dealer shall observe and abide by any additional rules or regulations adopted by Organizer and communicated to Dealer. This Agreement, including any modifications, states the entire agreement of the parties with respect to the subject matter hereof and supersedes all prior agreements, understandings, negotiations, and representations relating thereto.

​

27. Status of Parties
The parties shall be considered as independent contractors and under no circumstances shall this Agreement be construed as one of agency, partnership, joint venture, or employment between the parties.

​

28. Acceptance
The signatures at the end of this Agreement are binding when counter signed with the Organizer. This Agreement may be executed in counterparts, and an electronic and/or facsimile signature shall be deemed to sufficiently bind the parties.